“Where Magic Meets Community”

Fairs & Gatherings that bring together healers, makers and seekers

“The people who are crazy enough to think they can change the world are the ones who do” – Steve Jobs

Orion Events – Stallholder Terms & Conditions

Effective From: 21st February 2026

By booking a space at Orion Events, you agree to the following terms and conditions:

1. Booking & Pricing

Spaces must be paid in full no later than twelve (12) weeks before the event date.
A payment reminder email will be sent before this deadline.
After the payment deadline, we cannot guarantee your space.
Cash payments on the day of the event will not be accepted.

Table Prices

One 6ft x 4ft pitch (pricing varies by venue):

  • Dereham Memorial Hall – £35 in Main Hall (table provided) / £25 in Corridor (own table required)
  • The Forum, Norwich – £45 (table provided)
  • The Undercroft, Norwich – £15 (own table required)
  • Munford Village Hall – £25 (own table required)

Optional Add-On – Extra Table / Space

Additional 6ft table or space may be available for an extra fee:

  • Dereham – £25 (Main Hall), £15 (Corridor/Foyer)
  • The Forum – £35
  • The Undercroft – £5
  • Munford Village Hall – £15

2. Allocation of Spaces

A maximum number of readers/mediums will be accepted per event, on a first-come, first-paid basis.
The number accepted will vary depending on venue size.
All extra space is subject to availability and must be requested on your booking form.

3. Provisional Bookings & Registration Requirements

All stallholders must have a completed and approved Orion Events Stallholder Registration Form on file.

Booking forms may be submitted before registration details have been reviewed; however:

  • all bookings remain provisional until registration information has been reviewed and approved
  • Orion Events reserves the right to cancel or refuse a booking where required information has not been provided
  • submission of a booking form does not override registration requirements

If you have not already completed the Stallholder Registration Form, please do so here:
👉 Stallholder Registration

4. Payment Details

Payment instructions will be sent by email once your booking form has been received.

Please do not send payment until you have received confirmation and the correct payment details for the event(s) you are attending.

For Munford Village Hall events only, Orion Events works in collaboration with Claire Prentice to support event administration. Where applicable, payment details will be provided accordingly.

5. Cancellations & Refunds

All stallholder payments are non-refundable and non-transferable, except as outlined below or where Orion Events cancels the event.

If Orion Events cancels the event, stallholder payments will be refunded or transferred where appropriate.

Cancellation or transfer requests from stallholders must be made in writing.

Refunds or event transfers may be requested more than twelve (12) weeks prior to the event date.

No refunds or transfers will be issued for cancellations made within twelve (12) weeks of the event date.

6. Insurance Requirements

Stallholders must hold valid Public Liability Insurance covering market trader/stallholder activities.

A minimum cover of £2 million is required for all Orion Events.

For events held at The Forum, Norwich, a minimum Public Liability Insurance cover of £5 million is required, in line with venue requirements.

If relevant to your trading activities, you must also have appropriate cover for:

  • healing therapies
  • card readings
  • handmade beauty or cosmetic products

Attendance will not be permitted without valid insurance.

Payments made before providing proof of insurance will not be refunded or transferred if you cannot meet this requirement.

7. Optional Prize Donation – Spin to Win

We run a Spin to Win prize draw at each event to raise funds for Orion’s Embrace CIC, helping us provide accessible wellness and healing services to those who need them most.

If you’re able to donate a small prize (product, voucher, or taster session), it would be hugely appreciated. Please include a business card or tag so we can credit your donation and give your trading activity a shout-out.

All money raised goes directly towards supporting community healing through Orion’s Embrace CIC.

8. Liability

Orion Events accepts no responsibility for any loss, theft, or damage to stock, equipment, or personal belongings.

Stallholders are responsible for their own goods at all times.

9. Health & Safety

Orion Events will take reasonable precautions to ensure the health and safety of everyone present.

Stallholders must:

  • remove any obstacles that could cause tripping or falling
  • ensure all equipment and goods are securely positioned
  • follow all venue safety rules and instructions from the event team

10. Event Timings

Dereham Memorial Hall

Set-up: from 8:30am
Public Opening Hours: 10:00am – 3:00pm

The Forum, Norwich

Set-up: from 7:30am
Public Opening Hours: 9:00am – 5:00pm

The Undercroft, Norwich

Set-up: from 8:00am
Public Opening Hours: 10:00am – 4:00pm

Munford Village Hall

Set-up: from 9:30am
Public Opening Hours: 10:30am – 4:00pm

Stallholders must not pack down early without consent from the events team.
Anyone doing so may be refused future bookings, and no refund will be given.

11. Rubbish Removal

All rubbish must be removed and disposed of off-site.

12. Event Promotion

Orion Events promotes each event through advertising and social media.

Stallholders are expected to share event promotions and images with their own customers and followers to help maximise attendance.

13. Agreement

By submitting a booking form, you confirm that you have read, understood, and agree to these Terms & Conditions.

Thank you for joining us — we look forward to seeing you at the event.

Venue Addresses

1️⃣ The Forum, Millennium Plain, Norwich, NR2 1TF
2️⃣ Dereham Memorial Hall, 62a Norwich Road, Dereham, NR19 1AD
3️⃣ The Undercroft, 112–134 Market Place, Norwich, NR2 1ND
4️⃣ Munford Village Hall, St Leonards Street, Munford, Thetford, IP26 5DW