Orion Events Privacy Policy
(UK GDPR & Data Protection Act 2018 Compliant)
Effective Date: 1st August 2025
1. Who We Are
Orion Events (“we”, “us”, or “our”) is an event organiser specialising in Mind, Body, Spirit, and Craft fairs across the UK. We are committed to protecting your privacy and handling your personal information responsibly.
Contact Details:
Email: jenny@orionevents.co.uk
Website: www.orionevents.co.uk
2. What Information We Collect
a) Information You Provide Directly:
- Name
- Email address
- Phone number
- Business name and stallholder details (for event bookings)
- Payment information (for stallholder bookings)
- Product/service type and descriptions (for stallholder listings)
- Accessibility requirements (for attendees, if provided)
- Feedback or survey responses
b) Information Collected Automatically:
- IP address
- Device and browser type
- Pages visited and interaction data (via cookies and analytics tools)
3. How We Use Your Information
We use your personal data to:
- Process and manage stallholder bookings
- Communicate event updates and essential information
- Manage attendee sign-ups and accessibility requests
- Promote and market future events (only if you have opted in)
- Respond to enquiries and feedback
- Improve our website and event experience
- Comply with legal or regulatory obligations
4. Photography & Video at Events
By attending an Orion Events fair, you may be photographed or filmed for marketing and promotional purposes. These images and videos may be used on our website, social media, printed materials, and event promotions.
If you do not wish to be photographed or filmed, please notify a member of the Orion Events team upon arrival at the event.
5. Lawful Basis for Processing
We process your data under one or more of the following legal bases:
- Consent – where you have actively agreed (e.g. opted into marketing).
- Contract – to fulfil stallholder or attendee bookings.
- Legal Obligation – where we are required by law.
- Legitimate Interest – to operate and improve our events and services, with minimal impact on your rights.
6. How We Store Your Information
Your information is stored securely using GDPR-compliant systems (e.g., encrypted cloud storage, secure booking form processors). Access is limited to team members who require it to carry out Orion Events operations.
We only retain data for as long as necessary to fulfil the purposes outlined above or to meet legal or regulatory requirements.
7. Sharing Your Information
We do not sell or rent your data.
We may share your data with:
- Trusted third-party providers (e.g., payment processors, booking form platforms)
- Legal authorities if required by law
All third parties are contractually bound to protect your data.
8. Cookies & Analytics
Our website may use cookies to collect anonymised usage data and enhance your experience. This includes third-party tools such as Google Analytics.
You can manage or disable cookies via your browser settings. Learn more in our Cookies Policy.
9. Your Rights
Under the UK GDPR, you have the right to:
- Access your personal data
- Correct inaccurate information
- Request erasure (“right to be forgotten”)
- Restrict or object to processing
- Withdraw consent at any time
- Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise any of these rights, contact: jenny@orionevents.co.uk
10. Data from Children
We do not knowingly collect data from individuals under the age of 16 without verified parental or guardian consent.
11. Links to Other Websites
Our website may include links to third-party services (e.g., ticketing platforms, payment processors). We are not responsible for their privacy practices—please review their policies separately.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a new effective date.
Contact Us:
Data Controller – Orion Events
Email: jenny@orionevents.co.uk
Orion Events Cookie Policy
(UK GDPR & ICO Compliant)
Effective Date: 1st August 2025
What Are Cookies?
Cookies are small text files placed on your device when you visit a website. They help improve user experience by remembering your preferences and collecting anonymous usage data.
Types of Cookies We Use
| Cookie Type | Purpose |
|---|---|
| Essential Cookies | Necessary for website functionality (e.g., page navigation, form submissions). |
| Analytics Cookies | Help us understand how visitors interact with our site (e.g., Google Analytics). |
| Functionality Cookies | Remember choices you’ve made (e.g., language or region). |
How We Use Cookies
We use cookies to:
- Ensure the website functions correctly
- Improve performance and usability
- Analyse visitor interactions to enhance content and accessibility
We do not use cookies for advertising or to collect personally identifiable information without consent.
Managing Cookies
You can:
- Accept or reject non-essential cookies via our cookie banner
- Adjust your browser settings to control or delete cookies at any time
Note: Disabling some cookies may affect site functionality.
Changes to This Policy
We may update this policy periodically. Updates will be posted on this page with a new effective date.
Questions?
Contact us at jenny@orionevents.co.uk for more information about how we use cookies.